About

Forms and documents

Everything you might need to print, fill in, or read. Most of these can also be done online, and every one of them can be done by phone if you would rather.

Cannot open a file, or do not have a printer? Call the Fair Office at (530) 628-5223 and we will post you a copy or go through it with you.

Camping

Campsite registration form and rules
PDF, [REPLACE: FILE_SIZE]
The form to reserve a campsite or RV site, with all twenty six campground rules and the liability release printed on it.

Or: request a campsite online, read the rules on this site, or call (530) 628-5223.

Membership and supporting the Fair

Membership application
PDF, [REPLACE: FILE_SIZE]
Join the Trinity County Fair Association. Individual memberships are $25 per card, business memberships $100 for four cards.

Or: join online or call (530) 628-5223.
Volunteer form
PDF, [REPLACE: FILE_SIZE]
Tell the Association how you would like to help. Signing up does not commit you to a shift.

Or: sign up online or call (530) 628-5223.
Sponsorship rate card
PDF, [REPLACE: FILE_SIZE]
What can be sponsored at the Fair and what each costs.

Or: sponsorship information.
Exhibitor's Handbook advertising specifications
PDF, [REPLACE: FILE_SIZE]
Advertisement sizes, artwork formats, and how to submit artwork for the printed Handbook.

Or: advertising information.

Exhibiting and competing

Exhibitor's Handbook
PDF, [REPLACE: FILE_SIZE]
The rulebook. Every department, every class, entry rules, deadlines, awards, and the Junior Livestock rules. Printed each spring, and the authority if anything on this website disagrees with it.

Or: how entering works, or pick up a printed copy from the Fair Office.
Fair theme contest entry form
PDF, [REPLACE: FILE_SIZE]
Suggest a theme for next year's Fair. Three entries per person, and a cash award for the winning theme.

Or: deliver your entry to the Fair Office, or post it to P.O. Box 880, Hayfork, CA 96041.
Junior Livestock buyer registration
PDF, [REPLACE: FILE_SIZE]
Register as a buyer for the Junior Livestock Auction. What you pay goes to the young person who raised the animal.

Or: buyer information or call (530) 628-5223.

Exhibit and Junior Livestock entries are registered through the Fair's online entry system, not on a paper form. Online entry system. If you would rather not use it, the Fair Office will enter you.

Vendors and facility rental

Commercial vendor application
PDF, [REPLACE: FILE_SIZE]
For selling or displaying merchandise at the Fair.

Or: ask about a vendor space online.
Concession application
PDF, [REPLACE: FILE_SIZE]
For food and beverage vendors. Carries extra requirements around permits and equipment.

Or: vendor information.
Facility rental agreement
PDF, [REPLACE: FILE_SIZE]
The agreement for renting a building, arena, or the grounds for an event. Read it before you book, particularly the sections on insurance, deposits, and cancellation.

Or: check availability first, or call (530) 628-5223.

Agendas, minutes and public records

Board agendas and minutes are not listed here. They are organised by date on the board meetings page, which is where new ones are added.

Minutes are the authoritative record of what the Association has decided. If you are looking for how or when something was agreed, start there.

Agendas and minutes

[REPLACE: GOVERNING_DOCUMENTS - if the Association publishes its bylaws, financial reports, or annual report, add them here. If it does not, remove this note rather than leaving it visible.]

Trouble with a file?

These are PDFs. If one will not open, downloads too slowly, or you cannot print it, that is not something you need to solve on your own.

Call
(530) 628-5223
Email
[email protected]
Come in
Fair Office, 6000 Hwy 3, Hayfork
Office hours: [REPLACE: OFFICE_HOURS]

We can post you a printed copy, or fill the form in with you over the phone. Accessibility

Last updated: August 31, 2026